HOUSTON FAMILY FOUNDATION PRIVACY POLICY
ATTENTION: PLEASE READ CAREFULLY THIS HFF PRIVACY POLICY (“PRIVACY POLICY”), WHICH IS PART OF THE HFF TERMS OF USE, BEFORE YOU ACCESS, DOWNLOAD, OR OTHERWISE USE THE SERVICE. THIS PRIVACY POLICY PERTAINS TO YOUR ACCESSING, DOWNLOADING, OR USING THE HFF WEBSITE [houstonfamilyfoundation.com] AND GRANT APPLICATIONS, AND YOUR ACCESSING ANY ASSOCIATED CONTENT (TOGETHER THE “SERVICE”).
The Service is operated by Houston Family Foundation, [ADDRESS] (“We” or “HFF”). This Privacy Policy describes the information collected through Your use of the Service, how We use it, how We share it, how We protect it, and the choices You can make about Your information.
ATTENTION: PLEASE READ OUR PRIVACY POLICY CAREFULLY BEFORE ACCESSING OR USING THE SERVICE. ACCESSING OR USING THE SERVICE INDICATES THAT YOU ACCEPT AND AGREE TO BE BOUND BY THIS PRIVACY POLICY IN FULL. IF YOU DO NOT ACCEPT THIS PRIVACY POLICY, DO NOT ACCESS OR USE THE SERVICE. You acknowledge (a) that You have read and understood this Privacy Policy; and (b) that this Privacy Policy shall have the same force and effect as a signed agreement; and (c) that by agreeing to this Privacy Policy, You consent to receive notifications regarding security incidents to the email address We have on file for You
Unless explicitly stated otherwise, any new features that augment or enhance the current Service shall be subject to this Privacy Policy.
This Privacy Policy is part of the HFF TOU [Provide link to Terms of Use]. Any terms defined in the TOU shall have the same meaning in this Privacy Policy.
If We have Your email address, We will notify You of material changes to this Privacy Policy via email. If we do not have your email address, We will update this page to reflect any changes to this Privacy Policy. Please review the Privacy Policy each time You use the Service. BY USING THE SERVICE, YOU AGREE TO BE BOUND BY THE MOST RECENT VERSION OF THE PRIVACY POLICY.
I. Information We Collect
We collect information from You when You use the Service, contact or interact with us, sign up for our newsletter or other mailing list, and voluntarily provide us with Your grant applications, comments and other content in connection with using the Service.
As part of your access to and use of the Service, we may collect: Your name, contact information including email address, telephone number, address, and any other information you voluntarily provide through the Service.
When You contact us, we may collect: Your name, contact information including email address, telephone number, and any other information that You voluntarily provide to us.
When You access and use the Service, we automatically collect information regarding You and Your device, including Your device’s Internet Protocol address, the domain name of Your Internet service provider, your location, Your mobile device information (e.g. device model and operating system version), your page visits, and aggregated information that cannot be used to specifically identify You. Additional information collected is described in the Analytics and Cookies sections below.
When You submit a grant application, we may collect: Your name, contact information including email address, telephone number, address, organization information, organization tax ID, organization URL, grant information, and any other information that You voluntarily provide to us.
We may combine all of the information we collect from or about you and use it in the manner described in this Privacy Policy.
II. How We Use Your Information
We use the information that We collect for several purposes, including:
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- The purposes for which You provided it;
- To provide information and services to You;
- To process and respond to Your inquiries and comments;
- To send You information about Your relationship with us or about new projects or other information that we think you may find interesting;
- To administer, operate, and improve the Service or to further the mission of HFF;
- To personalize and enhance Your experience using the Service;
- To send periodic emails. If you choose, the email address You provide may be used to send You occasional news, updates, related product or service information, etc. Note: If at any time You would like to unsubscribe from receiving future commercial emails, We include unsubscribe instructions at the bottom of each email;
- To review and accept grant applications;
- To generate and review reports and data about our user base and Service usage patterns;
- To analyze the accuracy, effectiveness, usability or popularity of the Service;
- To compile aggregate data for internal and external business purposes;
- To prevent fraud and abuse of the Service and to otherwise protect You, other users of the Service, and our business;
- To assist law enforcement and respond to subpoenas; and
- To perform other business activities as needed, or as described elsewhere in this Privacy Policy.
- As explained elsewhere in this Privacy Policy, personal information We collect may be processed by our partners in providing services related to the Service (such as administration services, technical services relating to the maintenance, servicing, and upgrading of software, hosting services, customer service, data migration services, payment processing services and analytical services, among others).
III. How Your Information is Disclosed
Information may be disclosed to third parties in accordance with our Privacy Policy. Please note that a user may choose not to share certain information as described in Your Choices Regarding Your Information below.
A. Third Party Service Providers and Business Partners.
We may use third party service providers and business partners to perform functions in connection with the Service, such as site analytics, social sharing, relationship management, functions related to analyzing and improving the Service usefulness, reliability, user experience, and operation, storing data, and as otherwise described in this Privacy Policy. We also may share Your personal information with these providers and partners for their direct marketing and promotional purposes and so they can provide services to you.
- Zengine by WizeHive. We use Zengine by WizeHive to manage grant applications. WizeHive processes grant application intake and facilitates our monitoring of the grant writing and management process. WizeHive will collect participant application responses, usage data (which web pages You visit, what You click on, IP addresses, information service providers, operating system information, and other activity logs), device data (IP address, operating system version, device type, system and performance information, geolocation, and browser type), referral data, and Your email address to process and manage grant applications. WizeHive will collect usernames, passwords, email addresses, billing information (including credit card or bank account information), usage data, and device data from program managers. For more information on the data that WizeHive collects, please visit its privacy policy at: https://wizehive.com/privacy_policy.
B. Grant Application Reviewers, Mentors, Advisors, the Public.
If You submit a grant application, Your personal information may be shared with mentors and advisors, with grant application reviewers, and in certain cases, with the public. For example, proposals or entries may be featured on the Service or shared in other venues. Please refer to your program materials for a particular program for more information on how your information may be shared.
C.Business Changes.
If We become involved in a merger, acquisition, sale of assets, joint venture, securities offering, bankruptcy, reorganization, liquidation, dissolution, or other transaction or if the ownership or management of all or substantially all of our foundation otherwise changes, We may transfer Your information to a third party or parties in connection therewith.
D. Affiliates/Trustees.
We may also share Your information with our affiliates and trustees for purposes consistent with this Privacy Policy. Our affiliates and trustees will be required to maintain that information in accordance with this Privacy Policy.
E.Investigations and Law.
We may disclose information about You to third parties if We believe that such disclosure is necessary to:
- Comply with the law or guidance and cooperate with government or law enforcement officials or private parties;
- Investigate, prevent or take action regarding suspected illegal activities, suspected fraud, the rights, reputation, safety, and property of us, users or others, or violations of our policies or other agreements with us;
- Respond to claims and legal process (for example, subpoenas); and/or
- Protect against legal liability.
F. Aggregated Information.
We may share aggregated information relating to users of the Service with affiliated or unaffiliated third parties. This aggregated information does not contain personal information about any user.
G. Analytics.
We may use third-party analytics tools to better understand who is using the Service and how people are using it. These tools may use cookies and other technologies to collect information about Your use of the Service and Your preferences and activities. These tools collect information sent by Your device or the Service and other information that assists us in improving the Service. This information may be used to analyze and track data, determine the popularity of certain content, and better understand Your online activity, among other things.
H. Cookies and Other Tracking Technologies
We, along with third parties, use cookies, local storage objects, Web beacons, and other technologies. These technologies are used for tracking, analytics, personalization, and optimization of the Service.
Cookies are small files that are transferred to and stored on Your computer through Your Web browser (if You allow it) that enable the website’s or service provider’s system to recognize Your browser and capture and remember certain information. You can instruct Your browser to stop accepting cookies. But, if You do not accept cookies, You may not be able to use all portions of all functionality of the Service.
- Persistent cookies remain on the visitor’s computer after the browser has been closed.
- Session cookies exist only during a visitor’s online session and disappear from the visitor’s computer when the visitor closes the browser software.
Flash cookies (also known as local shared objects) are data files that can be created on Your computer by the websites You visit and are a way for websites to store information for later use. Flash cookies are stored in different parts of Your computer from ordinary browser cookies. You can disable the storage of flash cookies. For additional information about managing and disabling flash cookies, please visit: http://helpx.adobe.com/flash-player/kb/disable-local-shared-objects-flash.html.
Note: Web beacons are small strings of code that provide a method for delivering a graphic image on a Web page or in an email message for the purpose of transferring data. You can disable the ability of Web beacons to capture information by blocking cookies.
We use cookies and other tracking technologies on the Service to help us understand and save Your preferences and interests so We can personalize Your future visits and compile aggregate data about Service traffic and Service interaction to offer better Service experiences and tools in the future.
Some of our partners, such as our analytics providers and social media connections, may also use cookies and other tracking technologies on our Service, some of which may track users across websites and over time.
IV. Security
We implement a variety of security measures to protect the safety of Your personal information when You enter, submit, or access Your personal information.
While We take reasonable measures to protect the information You submit via the Service against loss, theft, and unauthorized use, disclosure, or modification, We cannot guarantee its absolute security. No Internet, email, or mobile application transmission is ever fully secure or error free. Email or other messages sent through the Service may not be secure. You should use caution whenever submitting information through the Service and take special care in deciding with which information You provide us.
We cannot guarantee that transmissions of Your personal information will be fully secure and that third parties will never be able to defeat our security measures or the security measures of our partners. WE ASSUME NO LIABILITY FOR DISCLOSURE OF YOUR INFORMATION DUE TO TRANSMISSION ERRORS, THIRD PARTY ACCESS, OR CAUSES BEYOND OUR CONTROL.
Any information collected through the Service is stored and processed in the United States. If You use our Service outside of the United States, You consent to have Your data transferred to the United States.
V. Data Retention Policy, Managing Your Information
We will retain Your information for as long as You use the Service and for a reasonable time thereafter. We may maintain anonymized or aggregated data, including usage data, for analytics purposes. We may retain and use Your information as necessary to comply with our legal obligations, resolve disputes, and/or for the period required by laws in applicable jurisdictions. Please note that some or all of the information We have collected may be required for the Service to function properly.
VI. Links to Other Websites or Applications
This Privacy Policy applies only to the Service. The Service may contain links to other websites or apps or may forward users to other websites or apps that We may not own or operate and to which this Privacy Policy does not apply. The links from the Service do not imply that We endorse or have reviewed these websites or apps. The policies and procedures We describe here do not apply to these websites or apps. We neither can control nor are responsible for the privacy practices or content of these websites or apps. We suggest contacting these websites or app providers directly for information on their privacy policies. Nonetheless, We seek to protect the integrity of our Service, and welcome any feedback about these linked websites and mobile applications.
VII. Your Choices Regarding Your Information
You have choices regarding the use of information by the Service.
- Changing Your Information – To change Your information, please contact us at [email protected].
VIII.Information Collected From Other Websites and Mobile Applications and Do Not Track Policy
Your browser or device may offer You a “Do Not Track” option, which allows You to signal to operators of websites, web applications, mobile applications and services (including behavioral advertising services) that You do not wish such operators to track certain of Your online activities over time and/or across different websites or applications. Our Service does not support Do Not Track requests at this time, which means that We or our analytics providers or other third parties with which We are working may collect information about Your online activity both during and after Your use of the Service.
IX. Children
Our Service is not intended for children under 18 years of age. We do not knowingly collect personal information from an individual under age 18. If You are under the age of 18, please do not submit any personal information through the Service. If You have reason to believe that We may have accidentally received personal information from an individual under age 18, please contact us immediately at [insert email address].
X. Changes to Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time and from time to time without prior notice. Please review this Privacy Policy periodically, and especially before You provide any information. This Privacy Policy was made effective on the date indicated above.
XI. How to Contact Us
Please feel free to contact us by email at [insert email address] or by writing us at Houston Family Foundation, [ADDRESS], if You have any questions about this Privacy Policy.
XII. Your California Privacy Rights
Section 1798.83 of the California Civil Code permits California residents to request from a business, with whom the California resident has an established business relationship, certain information about the types of personal information the business has shared with third parties for those third parties’ direct marketing purposes and the names and addresses of the third parties with whom the business has shared such information during the immediately preceding calendar year. You may make one request each year by emailing us at [email protected] or by contacting us at Houston Family Foundation.